Bradwell Parish Council
To: Members of Bradwell Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held
at Leo Coles Pavilion on Monday 20th November, at 7.00 p.m.
AGENDA

1. To receive apologies for absences
2. To receive declarations of Interest and dispensations
   Members are reminded to declare any interest on any item on this agenda at this point or at any point during the meeting in accordance with Bradwell Parish Council’s Code of Conduct.
3. Public Participation session (15 minutes)
   Members of the public will be invited to give their views/question the Parish Council on issues on the agenda or raise issues for consideration of inclusion at future meetings. This item will be limited to 15 minutes, and will be followed by any County/Borough/Police reports.
4. Minutes of last meeting
   To approve and sign minutes of the Parish Council meeting held on 25th September 2023.
5. Matters Arising
   The Clerk and members as appropriate to report any matters arising from the last meeting, to include Clerk’s report.
6. Councillor Co-option
   To be discussed by all members.
7. Councillor Resignation
   To note resignation of Cllr Howe.
8. Appointment of Locum Parish Clerk
   Members to agree Kate Ruddock as Locum Parish Clerk for the Parish Council.
9. Parish Clerk & Assistant Parish Clerk
   The Chairman to report any updates on the two vacancies, including the deadline for applications.
10. Planning
    To consider recommendations from the Planning Working Group on the following applications and to report any Borough Council decisions made since the last meeting.
    06/23/0695/TRE 60 Mill Lane, Bradwell Works to oak Tree
    06/23/0606/CU Old Farm House, Hall Farm, Burgh Castle Change of use to short term support accommodation
    06/23/0638/VCF Burghwell Lodge, Market Rd, Burgh Castle Variations of cond 2 (plans), 3 (repair works & material of pp 06/22/1031/F
    06/23/0701/LB Hobland House, Hobland Rd, Bradwell Alterations to replace external windows & door, internal layout alterations
    06/23/0721/LB Old Farm House, Hall Farm, Burgh Castle Installation of fire doors & alarm to facilitate change of use to support accommodation
11. Finance
    To receive and approve accounts for payment.
    a)To approve items of expenditure including any retrospective spending delegated to the Clerk
    b)To note receipt of monthly income
    c)To receive Q2 bank reconciliation to 30th September 2023, and to note the quarter 2 finance check.
    d)To award the annual Bradwell Reading Rooms grant. Budgeted at £1,650. Legal Power LGA 1972 S137.
    e)Allotments: To approve quote from Waveney Fencing to extend Beccles Road allotment fence at £1,100 + VAT. Legal Power: Small Holdings & Allotment Act 1908, S23. See report.
    f)Following Cllr Howe’s resignation to appoint somebody to the Finance Portfolio
12. Youth Club Service
    To review the youth club service. To discuss if the club should it be extended after November 2023.
13. GYBC Polling Stations
    To review the GYBC polling information and make a resolution as appropriate.
14. Mill Lane Community Centre Trust
    Following Cllr Howe’s resignation to appoint somebody to the Mill Lane Community Centre Trust
15. The Kings Garden
    Cllrs Hamilton, Sargeant and Watson to report on progress
16. Allotments
    a)Draft allotment advisory committee minutes of 19th September 2023
    b)Draft Allotment AGM minutes of 28th September 2023
    c)Resolution: To allotment holder 18b to ban chickens from being kept on the plot due to welfare issues.
17. Events Working Party
    To note the minutes from the meeting held on the 16th October 2023.
18. Old School Village Centre
    The Chairman to report any updates, to include:
    Resolution: To allow the Old School Village Centre to use Green Lane car park on Friday 22nd December from 2pm to 8pm for parking for their Santa’s Grotto Event.
    Resolution: To loan bollards/barriers to block off the car park entrance.
19. Correspondence
    To report any correspondence received.
20. Date of next meeting.
    To confirm date, scheduled for Monday 4th December 2023, 7.00pm at Leo Coles Pavilion.
    K. Ruddock
    Locum Parish Clerk
    07988 846148
    clerk@bradwellparishcouncil.gov.uk